Careers

Marketing Operations Coordinator

Posted: March 31, 2023 Location: Oakland, California

The Marketing Operations Coordinator is an integral part of the team that supports Marketing Operations and PR leadership to execute trade marketing strategies for a portfolio of industry leading, family owned wineries. The Marketing Operations Coordinator will bring exceptional communication skills and attention to detail to manage multiple projects simultaneously. They will regularly be in touch with the sales team, winery contacts, press and event organizers.

This is a full-time, salaried position with benefits located in our Oakland office.

Applicants must send a resume and a cover letter to be considered for this role. Please send applications to [email protected]

 

Job Duties:

 

Marketing Operations

Press sampling: operations & logistics (25%)

  • Know sampling planning and calendars for the main trade publications; manage deadlines and handle day-to-day sample mailings in coordination with Shipping Coordinator

  • Produce annual sampling plans per brand for the major scoring publications

  • Gather technical and other information for large-scale sample mailings in liaison with the Communications Manager

  • Work with suppliers and internal colleagues to coordinate arrival of new samples

  • Monitor shipping budget: review quarterly and suggest ways to stay on track

  • Manage sampling logistics in liaison with the Director of Marketing Operations

 

Winery Visits (20%)

  • Coordinate with hospitality managers and sales teams to arrange winery visits
  • Maintain calendars, spreadsheets and forms up-to-date
  • Ensure timely and smooth communication between the parties

 

POS (20%)

  • Maintain calendar and track incoming shipments

  • Track monthly budgets including invoice coding, auditing

  • Review on-hand inventory on a regular basis and ensure all items are current

  • Manage relationship with vendors and place re-orders in a timely manner

  • Collaborate with DOM to develop special display projects, new POS items and deliver within deadlines

  • Support MMD sales members on order processing

  • Support special requests from National Sales team as needed

 

Supplier Visits (15%)

  • Ensure Market Visits Calendar is up-to-date
  • Coordinate itineraries, logistical timelines and visitor details for winemakers and managers
  • Coordinate hotels/flights/transportation on an occasional basis

 

Events (15%)

  • Support execution of a range of corporate, publication, philanthropic and trade organization events, with direction from DMO and Communications Manager

  • Support the execution of the bi-annual National Sales Meeting

  • Occasionally pour wine at events

  • Assist with hotel accommodations and flight booking as needed

  • Assist in tracking budgets

 

Tech sheets & winery information (5%)

  • Gather brand and wine technical information from suppliers
  • Suggested Retail Pricing (SRP): calculate, gather approval, and distribute pricing used for PR/communication, marketing & sales purposes
  • Update and manage the marketing folder in our sales external drive (Dropbox)

 

What you bring:

  • Bachelor’s degree with a major in Business, Communications, or Marketing (or related field of study)

  • 2-3 years of relevant experience in a marketing related or operational role

  • A strong interest in wine and the industry. Prior experience in the wine industry is strongly preferred. WSET certification is a plus

  • Highly organized and reliable, with an interest to work as part of a dynamic team in an international environment. Manage multiple projects at once across departments and meet critical deadlines

  • A commitment to excellence and high integrity

  • Ability to work occasional evenings/weekends and lift 40 lbs. cases of wine

  • Must live in the Bay Area. The position is based in Oakland and reports to the office Monday-Friday

  • Ability to occasionally travel as a winery representative to trade events (nationally)

 

Our benefits:

  • Competitive compensation commensurate with experience
  • Full healthcare package including medical, dental and vision insurance, long-term disability insurance, life, and AD&D insurance
  • Paid time off
  • Paid holidays
  • 401k & Company Match
  • Flexible spending account
  • Free parking

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